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United Nations Environment Programme

Programme Management Assistant, Panama City

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  • United Nations Environment Programme

Posting Title: Programme Management Assistant, G6

Job Code Title: Programme Management Assistant

Department/ Office: United Nations Environment Programme

Duty Station: PANAMA CITY

Posting Period: 2 October 2017-31 October 2017

Job Opening number: 17-PGM-UNEP-85926-R-PANAMA CITY (E)

Staffing Exercise ID: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Recruitment for this position is done on a local basis. Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira ‚Need Help?‘ link.

Organizational Setting and Reporting

The United Nations Environment Programme (UN Environment) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition This post is located in Ecosystem Division at the Panama duty station under the supervision of two Task Managers for the Focal Areas of Biodiversity and Land Degradation.


Provide assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.

Research, compile, analyze, summarize, and present basic information/data on specific programmes/project and related topics.

Research and provide relevant information targeting specific project management related issues for the development of new Global Environment Facility projects.

Analyze, compilation and systematization of knowledge management of GEF-related projects addressing genetic resources for potential new proposals in Latin America and Caribbean region.

Assist in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.

Assist in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

Preparation of drafts and analysis of project´s budget proposals providing guidance to proponents in the interpretation of budget guidelines to ensure consistency with UN Environment and GEF standards.

Assist in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures.Collaborate with programme/project managers on performance reporting; liaise with relevant parties on the interpretation of the activities/services scheduled in the various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.

Draft programme/project summaries , coordinate review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.

Draft legal instruments and amendments, tailoring to individual project specifications and coordinates review and clearance process from the legal department as well as from the executing partners.

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Dokument erstellt am 2017-10-13 12:33:03