Administrative Assistant (two posts), Nairobi
Organization: UNEP - United Nations Environment Programme
City: Nairobi, Kenya
Office: UNEP Nairobi, Kenya
administrative assistant administrative procedure budget performance database management enterprise resource planning gender equality human resources human resources management human rights humanitarian law performance appraisal procurement rules and regulations statistical data sustainable development translation trust funds umoja
Closing date: Thursday, 26 April 2018
Posting Title: Administrative Assistant (2 Posts), G6
Job Code Title: ADMINISTRATIVE ASSISTANT
Department/ Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 28 March 2018-26 April 2018
Job Opening number: 18-ADM-UNEP-94790-R-NAIROBI (X)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent
implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. These
positions are located in the UN Environment, Corporate Services Division, Administrative Unit, Nairobi duty station.The incumbent is responsible for the following: Responsibilities
Within delegated authority, the Administrative Assistant will be responsible for the following duties: HUMAN RESOURCES MANAGEMENT:
Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g, recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through UMOJA.
Monitors staffing table and prepare relevant statistical data/charts.
BUDGET AND FINANCE:
Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters‘ budget, trust funds, grants and procurement.