Closing date: Monday, 28 May 2018
Job no: 510683
Position type: Fixed Term Staff
Division/Equivalent: Nairobi Regn’l(ESARO)
Department/Office: Garoowe, Somalia
Categories: Support: Programme
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope
How can you make a difference?
Under direct supervision of the Chief Field Office, performs a variety of zonal office multiple tasks including support to the preparation, monitoring, and control of the programme resources /budgets and provide administrative, secretarial and logistical support on all office management and representational functions of the Head of Zonal office including information sharing.
Summary of key accountabilities:
Maintain and prepare zonal office programme budget /resources reports with special focus on programme budget monitoring; analysis of trends on programme budget allocation and utilization by section; and analysis of trends in project agreements for management and decision making.
Generate reports on zone office DCTs and status of reporting/liquidations and reimbursements by programme sections. Forward documents and follow up with Country office on DCTs above the zone office ceilings to ensure timely liquidations.
Review all documents submitted for approval by CFO including PCAs, project agreements, DCTs, travel authorization, for completeness, consistency with agreed format and processes and to ensure compliance with established rule, policy and guidelines.
Establish and maintain information data base system of zonal office programme coordination containing information on NGOs and CBOs profiles, agreements, partner assessments, check lists, internal and external meeting minutes and other information and documentation relevant to programme coordination and reporting.
Assist in coordinating, compiling and consolidating inputs form all programme sections related to zonal reports including weekly updates, staff meetings, and emergency meetings. Compiling inputs from programme sections on various multi-sectoral external documents / reports when required.
Coordinate and organize key zonal office meetings including agenda preparations and circulation; as well as any documents or presentation required for Zonal management team, heads of programme sections, and all staff meetings. Take minutes as appropriately and follow-up on required action points with relevant staff.
Prepare background information, follow-up with relevant section on briefing notes and background materials in collaboration; effectively maintain, develop and update the office calendar and arranges appointments including with key government officials and departments.
Follow-up with programme sections on the preparation and submission of Zonal Quarterly programme implementation plans and Quarterly monitoring plans and arranges meetings to review and discuss progress made these quarterly plans.
Perform any other duties assigned by supervisor.
To qualify as a/an [champion or advocate] for every child you will have...
Minimum completion of Secondary School education, preferably supplemented by technical or University courses related to the work of the organization.
Knowledge of protocol issues and an excellent command of verbal and written communication.
Excellent drafting and presentation skills.
Six (6) years of related work experience, at least two (2) of which should be in an Executive Office.
For every Child, you demonstrate...
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are....
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: May 15 2018 E. Africa Standard Time
Application close: May 28 2018 E. Africa Standard Time